Paper Pledge Gift Entry

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Transmittal Reports are used to submit paper pledges forms electronically to CVC. Please do not mail transmittal reports, paper pledges forms, or special event forms to the CVC Office. Retain paper pledge cards at your agency according to the Library of Virginia retention schedule.
 


PLEASE DO NOT INCLUDE ePLEDGE DONATIONS.
The last day for Payroll Deduction pledges was December 20, 2019. To submit payroll deduction pledges, please use the Excel template option below .
Instructions for Coordinators:
  1. After submission, you will receive a copy of this Transmittal Report by email. 
  2. Paper pledge donors who have provided their email address will receive a CVC email acknowledgement confirming receipt of their paper pledge. Please be sure to collect donor email addresses on paper pledge forms.
  3. Confirm all pledge cards include the Employee ID and employee's signature.
  4. Special Event forms must include the Fundraiser's/Event Coordinator's Name and Email.
  5. To key paper pledge cards, select the "Online Form" option below. Excel should only be used if your agency has an online giving system where you are copying and pasting system generated data into the template. The Excel template is available here. 
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Deposits by cash, check, or money order should be deposited into a CVC bank account or mailed to CVC's Suntrust lockbox address: Commonwealth of Virginia Campaign, PO Box 91750, Alexandria, VA 23291-1750. If mailing funds to the lockbox please include this cover sheet. Convert cash to a money order or check before mailing. If your agency needs deposit slips, please contact us with your request.
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To process credit cards click here  and select the Donate button. After processing, record the Transaction ID on the paper pledge form. The Transaction ID will be needed to submit this transmittal report. After successfully processing the credit card, please redact (mark-out) the employee's credit card number (leaving only the last 4 digits), expiration date, and the csv code (3 digit code from back of card) of the paper pledge form.
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Please submit only one deposit per transmittal. If you have multiple deposits, please submit a separate transmittal report for each deposit.

Deposits by cash, check, or money order should be deposited into a CVC bank account or mailed to CVC's Suntrust lockbox address: Commonwealth of Virginia Campaign, PO Box 91750, Alexandria, VA 23291-1750. If mailing funds to the lockbox please include this cover sheet. Convert cash to a money order or check before mailing. If your agency needs deposit slips, please contact us with your request.




Transmittal Summary
Summarize the funds collected by payment type and enter your totals below.





The Excel Template is available here.


You may further secure your spreadsheet by password protecting the document. If your document is password protected, please complete the contact us form with your name, date of this report, and your password. Please do not include your password within this form submission.
Additional Info for Your Records (Optional) 




Use this form to key each individual pledge card and special event form. If you have a large batch, you may save and continue this form as needed. 



Gift Entry